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Your vendors know you’re not checking every invoice. This system does.

The Problem.

Material costs are the second-biggest line item on most contractor jobs. And on most jobs, nobody has time to check every vendor invoice against the quoted price. So overbilling happens, sometimes accidentally, sometimes not.

A plumbing contractor we talked to was buying $40,000 a month in materials from three vendors. When we ran an audit of their invoices against their quoted prices, they found they’d been overbilled on roughly 12% of line items over the prior six months. Not by a lot per item. But enough that it added up to real money.

They didn’t have a bad vendor relationship. They had no system to catch it.

What We Do

We connect your vendor invoices to a procurement intelligence system that builds a baseline price catalog from your historical purchase data and flags discrepancies automatically before you pay them.

When a vendor invoice comes in above your baseline price for that item, your team gets an alert before the payment goes out. You decide whether the variance is legitimate or not. The system doesn’t stop payments; it just makes sure someone with eyes sees the flag before the money moves.

We also set up a mobile ordering workflow for your foremen so materials can be requested and approved from the field without everything going through the office as a phone call.

What Changes

100% of invoices checked against baseline 3–5% average material cost reduction Zero manual invoice review required

• Every vendor invoice checked automatically against your price history
• Overbilling flagged before payment, not after
• Foremen order materials from the field without calling the office
• Price catalog builds itself from your actual purchase data over time

What the process looks like

• Step 1 — We audit your current procurement workflow
  Where pricing comes from, how vendors are tracked, where delays and cost spikes happen
• Step 2 — We centralize your vendor data
  Suppliers, contacts, pricing history, lead times, and material categories in one system
• Step 3 — We configure automated price tracking
  Monitor changes in material pricing and identify unusual increases before they impact margins
• Step 4 — We create vendor comparison dashboards
  See pricing, lead times, responsiveness, and reliability side by side
• Step 5 — We automate procurement alerts
  Notifications for expiring quotes, delayed responses, or critical cost changes
• Step 6 — Your team trains on live purchasing scenarios
  Using real vendor quotes and active projects — not test data
• Your purchasing decisions become faster, more predictable, and backed by real vendor performance data