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Your billing should be working while you’re running jobs, not waiting for someone to find time for it.

The Problem.

A subcontractor we spoke to was spending every Monday on billing. His office manager, the same person handling procurement, answering the phones, and chasing RFIs, would spend most of the day building pay applications by hand, formatting them to each GC’s requirements, and sending follow-up emails when payments came in late.

When a pay app got rejected, wrong form, missing backup, wrong period, it went back to the bottom of the pile and the clock reset on getting paid.

That’s not a staffing problem. That’s a systems problem.

What We Do

We automate your billing workflow so pay applications go out on time, in the right format, every billing cycle, without your office manager rebuilding them from scratch each month.

We also set up automated payment follow-up so invoices that age past your terms trigger a polite, professional reminder sequence, from your email address, in your voice, without anyone having to remember to send it.

What Changes

75% less time on billing preparation Near zero pay app rejection rate 50% faster payment collection

• Pay applications go out on time every billing cycle
• GC-specific formatting handled automatically
• Invoices that age past terms trigger follow-up without anyone lifting a finger
• Office manager gets her Mondays back

Real Result

Cornerstone Forming, a US subcontractor, implemented billing automation and eliminated over 24 hours of manual billing work per month. Pay app rejections dropped to near zero and payments from GCs accelerated significantly.

What the process looks like

• Step 1 — We review your current billing workflow
  How invoices and pay apps are created, approved, and tracked today
• Step 2 — We identify repetitive manual work
  Duplicate entry, missing documentation, delayed approvals, and billing bottlenecks
• Step 3 — We configure your billing automation flow
  Invoices and pay applications generated using live project and accounting data
• Step 4 — We automate document collection and approvals
  Lien waivers, backup documents, approvals, and submission tracking connected into one process
• Step 5 — We test the workflow on active projects
  Real invoices and real pay apps before full rollout
• Step 6 — We support the rollout with your accounting team
  Adjustments, refinements, and troubleshooting during implementation
• Billing moves faster, approvals become more predictable, and your team spends less time chasing paperwork